With the rise of cloud services on the horizon (pun intended), many dangers appeared as well. One of those is certainly the question about safety and security of your data stored “in the cloud”. To ensure that you are safe from attacks from the outside, make sure that you follow these steps. It is after all better to be safe than sorry.
“I’m not the one who will get attacked.”
Wrong. You, me, her, all people using the Internet are endangered. If you think that your data is “uninteresting to some hacker”, you could not be further from the truth. This is the first step to safety. Change your point of view, and you will not get stuck in a situation from a few months back, when new virus called ransomware ran rampart through the Internet, encrypting personal files on your hard drive, and demanding payment. There are millions of ways to use someone personal, let alone business information.
The very first line of defense, so be sure you set it up properly. Examples of bad passwords are “12345”, “password’, or combination of those. Be innovative and put “dinner_with’grEen78233ap0sTrophe!” Such password, made of different symbols are tougher to crack, so it is an advantage for you. The alternative is to use password management software such as LastPass, to add up an extra layer of safety. This software stores your passwords, and also have an additional usage, such as generating one for you. This would mean that 12 letter password with lower and upper case, with special characters (/@#%$?!) will require approximately 15091334 years to be found.
Here, you will be using encryption, same as ransomware does, but this time, it is to your advantage. You are working in the same way as you did before, nothing changes. But, the structure of the data had been changed, so it is rendered unusable, even if someone manages to steal it from you. Both Mac OS and Windows 8 have this option, so it is a good place to start, if you are running small business. Later, you can upgrade and purchase some of those fancier software.
One of the best, and most trustworthy ways to save your data, is to purchase an external hard drive, and to backup often. Copy the most essential things you need to a hard drive, and put it aside. In that way, you have physically separated data from possible misuse, and even accidental deletion. In order to be certain, it is recommended to take at least 1TB drive, for it is quite a lot space, and you will need it, sooner or later.
Monitoring your system must remain available 24/7 for you. If you notice any suspicious activities, such as unknown logins, do not postpone your reaction. Just like with the alarm in the morning, “You snooze, you lose.” In addition, you can invest into remote support software, which will be your ever vigilant guardian. It can even send you message in case something is not right, so you may react quite fast.
At the end, one thing is completely up to you. Be careful to whom you are giving access to your files. Not all employees need to have access to everything. Perhaps some of their computers are infected with a virus or a malware, leaving the bridge open for intrusion. Also, do not open suspicious-looking e-mails, those princes from Nigeria will have to find another way to trespass your property.
Copyright 2012,2013,2014,2015,2016 On Topic Media PTY LTD. ABN 18113479226. mobile version
Subscribe to the Business Boss email newsletter and learn about running a small business. You will find lots of useful tips and articles which will not only save you time and money, but also your sanity.